Same vendor + invoice number/amount as an invoice already in the system. Resolve these before export -- a flagged invoice is held out of the QuickBooks batch automatically.
Transfer fees, admin charges, and other bank fees found in the uploaded bank statement, grouped by month. Approve a month to book it to QuickBooks as a journal entry (Bank charges vs. the bank account) -- nothing is sent to QuickBooks until you approve it here.
Bulk reimbursements where an employee paid for one or more invoices personally and is claiming the combined total back in one payment.
Only invoices exported to the master workbook that haven't been pushed into QuickBooks yet show up here. Import these into QuickBooks, then click "Mark as imported" so next week's import never repeats them.
0 invoice(s) ready to import Download pending-only sheet
Upload a CSV export from the bank (needs date, amount, and description columns).
Weekly completeness check: after reviewing matches below, download a list of charges that still have no invoice.
Download unmatched charges reportLog how many invoices you scanned in this batch. The system checks it against what actually landed in the mailbox since your last check.
Employees submit a request when they take cash from the box to pay an invoice. Approve or reject each one below; approved requests are deducted from the balance.
Employee submission form: /petty-cash.html (share this link with staff — no login needed)
Lock which box each employee can submit against, so no one accidentally pulls cash from the wrong box.
Every deposit into either box, including corrected mistakes (voided entries stay listed so nothing disappears from the record).
Cash was taken out, but the employee hasn't come back yet with the vendor's invoice/change.
A client paid and some of that cash went into the box. Approving adds it to the balance -- and is your cue to go update the reservation's outstanding balance in HQ, since this app can't do that automatically.
Generates the full month's roster for the 4 full-timers, blocking out approved vacation days. Any shift the full-timers can't cover gets flagged and both part-timers are emailed a claim link. Generate 3-4 months ahead.
Approve or reject employee time-off requests. Approved days are blocked out automatically the next time that month is generated (or re-generated).
How many vacation days each full-timer earns per year. Change the number and click Save.
Whenever a shift can't be covered by the 4 full-timers, both part-timers (Shanyqua and Eugeen) get emailed a claim link -- whoever clicks theirs first gets the shift.
Pick a generated month to view or manually override any shift's assignment.
Employee self-serve page: /schedule.html (share this link with staff — no login needed)
Add each person's name, email, and access tier here. Full Admin has full access, Manager has access to day-to-day operations (no Settings or audit log), and Staff has no access to this dashboard -- their tools are the public schedule and petty cash pages. Access is enforced live: changing someone's tier here takes effect the next time they sign in.
| Name | Tier |
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